JOB SUMMARY

     Take the main responsibility for common administration activities in department and tracking department’s KPI or critical project.

1. Headcount record:
   • Checking daily attendance of Training team and workers.
   • Correcting attendance of team includes assigning A, U, P…leave.
   • Coordinating with Team Leader/Supervisor to ensure all leaves have been registered in case of absence.
   • Weekly overtime report.
   • Weekly update headcount of department, forecaset turnover and turnover rate in report.
2. Compensation and Benefit (C&B):
   • Record/control movement/transferring status of employees in department.
   • Collect registration and book meal order for overtime.
   • Update, receive, deliver Health Insurance card.
   • Distribute the uniforms for employees in department.
   • Provide, manage the stationery for department.
   • Collect and representative to work with HR for benefit/allowance of employees in case of adjusting.
   • Conduct and support for annual activities e.g health check-up, survey…
3. Training activity:

• Get new hire demand from each Production area and training needs from Depts.
• Support to do the movement in system whenever get demand.
• Conduct/support common basic training for newcomers, Trainers…
• Collect employee’s information before handover to Production.
• Coordinate with other departments (EHS, HR, …) regarding mandatory training activities.
• Booking/arranging the classroom, preparing the facilities/equipment (computer, projector, pointer, documents…) for training course in case needed.
• Recording the detail of training courses e.g number of attendees, training topic, time for training…and reporting to HoD in case needed.
• Make sure the training matrix skill of employees has been recorded.

1. Continuous Improvement (CI):

• Support/drive department to meet targets on 6S, Idea, BBS/Near Miss…
• Data analysis and proposes ideas to standardize, improve training activities, employee’s performance.
• Ensure the document released to employees comply with Department standard, Work instruction, SOP, Training recording, …
• Creating friendly and cooperative work atmosphere.
• Other tasks assigned by Technical Training Manager/ Training Assistant Manager

1. Education

• Required: Intermediate
• Preferable: College or above in relating fields.

1. Experience

• At least one-year experience in administrative work or production work.

1. Knowledge of:

• Company training process.
• Basic understanding of Manufacturing process.

1.  Skills/Abilities:

• Basic English skills
• Good communication skills
• Good presentation skills
• Familiar with MS Office
• Pro-active and ability to handle multi-task.
• Planning and organizing skills.

• Computer
• Photocopy
• Audio equipment
• Microsoft Office Suite
• Projector

1. Mental Effort

• Work under pressure and meet time limited project.
• The production of adult learning material requires ingenuity.
• Completion of materials on a timely schedule requires steady persistence and the ability to influence others to willingly cooperate.

1. Physical Requirements

• Must be able to work at a computer for hours at a time.
• Must be able to conduct training for hours at a time.
• Work on factory floor if needed.

1. Working Conditions

• Assignments require the incumbent to work equal amounts of time in the manufacturing facility where it may be crowded, dusty, and have above or below ambient temperatures.